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Administrative Assistant (Field)
Job description
We have big expansion plans for our Alberta operations. Along with big plans, comes big opportunity. You will play a crucial role in achieving our goal of becoming a leading producer in the Alberta oilsands.
ACTIVITIES
- Provide administration support to field supervisors.
- Liaison between Human Resources and the field for employee payroll and benefits.
- Liaison between Accounts Payable and the field to ensure purchase orders are completed and invoices are paid.
- Organize weekly chartered flights and book commercial flights.
- Provide computer support and training to field staff.
- Work with camp staff in assigning employees rooms, booking rooms and providing a record of camp occupancy.
- Ensures camp staff is well informed of extra visitors for meals.
- Sets up meeting rooms and ensures all personnel is notified of upcoming meetings and workshops.
- Writes minutes @ Safety meetings, production meetings and HRRC meetings.
- Monitor and record EUB Waste Manifests.
- Duties of the Logger under the Emergency Response Plan.
- Security gate controller day shift.
- Controls Inventory of Office Supplies .
- Liaison with janitorial staff of Office facility.
- Controls PPE Inventory for employees and visitors.
- Orders and stocks promotional items and incentives for employees and visitors.
- Organises social events for field staff.
- Responsible for all mail & interoffice mail.
- Ensures all paperwork for Employee management & schedule are kept up to date.
- Field Liaison between Community Development and Joslyn
- Develop promotional material and hand outs for the SAGD project
- Get involved in local shows & Conferences related to the Oil & Gas Sector
ACCOUNTABILITIES
- Represent the company well in multi cultural community relationships.
- Coordinate all office activities to ensure the office is operated in an organized manner.
Required skills
- Education :
- High school diploma plus 5 years experience in an office environment.
- Experience :
- Knowledge of thermal heavy oil, oil sands or primary heavy oil experience is an asset.
- Skills :
- Strong communication, organizational, and computer skills are necessary,
- Clean driver’s license.
*Must be legally entitled to work in Canada*
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